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General Category => Meetings => Topic started by: mvBarracuda on June 02, 2009, 07:11:18 PM



Title: Bi-weekly IRC meetings
Post by: mvBarracuda on June 02, 2009, 07:11:18 PM
Multiple choice poll. Please choose the days of the week when you could attend such a meeting. I assume that we'll end up at Friday's, Saturday's and Sunday's due time zones that make it hard to meet during work days.

It would be nice if all interested developers could post their time zone and prefered meeting time.

For me: GMT +2 (DST applied)
At Friday's: 6PM GMT - open end
Saturday's: 1PM GMT - 6PM GMT
Sunday's: 1PM GMT - 9PM GMT

EDIT: doodle link added so we can try to find the best time and day for the meeting:
http://doodle.com/d2bgx5evyxkw4aw6


Title: Re: Bi-weekly IRC meetings
Post by: Bretzel13 on June 02, 2009, 07:23:46 PM
I'm free most of time from Friday - Sunday. I'm GMT -6 (CST). I'm also free a little bit on Monday - Wednesday. Definitely can't do Thursday though.


Title: Re: Bi-weekly IRC meetings
Post by: zenbitz on June 02, 2009, 08:27:08 PM
my schedule is irritatingly complex.
I can probably steal an hour or so during work hours (M-F 17:00-01:00 GMT - although I am using "current" London time which might be off by an hour from GMT due to daylight/summer time).  I also have 3-6 meetings/week.  On the plus side, I can use the internet via my blackberry during my commute most days, that would be 1600-1700 and 0100-0200...

The other reasonable times for me are "some" late nights (west coast US) which would be 0700-0900 GMT, which I am sure no one is into.

Weekends are a total random crap shoot for me, I wouldn't try to schedule something unless it was the only way.  Then maybe Sunday 1700 or 1800.

Needless to say, I didn't bother answering the poll.



Title: Re: Bi-weekly IRC meetings
Post by: Sirren on June 02, 2009, 08:50:38 PM
As I said elsewhere my working schedule changes weekly, but I have no problems during weekends. I voted for Saturday/Sunday.


Title: Re: Bi-weekly IRC meetings
Post by: zenbitz on June 02, 2009, 11:51:10 PM
i tried to set up a a "doodle" for this (www.doodle.com) which would give us a whole matrix of times to poll, at least for specific dates... maybe someone else can try it...


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 03, 2009, 01:16:36 AM
I'll do so tomorrow zenbitz, that's actually a great idea.


Title: Re: Bi-weekly IRC meetings
Post by: maximinus on June 03, 2009, 02:42:51 AM
GMT 2 PM - 6 PM every day,

GMT 3 AM - 6 PM Fridays and Mondays


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 03, 2009, 10:36:11 AM
Please fill out this doodle form to help us finding a common time for the IRC meeting! Let me know if the prechosen time slots are sufficent or if I should add additional ones. Concerning the day selection: it doesn't mean that the first meeting will take place next week, the days as been chosen for this specific day of the week. So if you got time for a meeting at Tuesday, choose the times at Tuesday even if you might not have the time for a meeting next Tuesday for some specific reason.

http://doodle.com/d2bgx5evyxkw4aw6


Title: Re: Bi-weekly IRC meetings
Post by: zenbitz on June 03, 2009, 08:24:56 PM
I am the 4th doodler.   We do have a single slot (mon 5-7pm) where the 4 of us can meet!

As I suspected, the hardest problem is Maximinimus (China) and myself (Pacific US)


Title: Re: Bi-weekly IRC meetings
Post by: Bretzel13 on June 05, 2009, 03:12:10 AM
Alright I've added myself to the doodle.

You're no longer alone in the USA zenbitz! I'm central US.


Title: Re: Bi-weekly IRC meetings
Post by: Dave Matney on June 05, 2009, 04:25:44 PM
Alright I've added myself to the doodle.

You're no longer alone in the USA zenbitz! I'm central US.

I'm from Utah... does that count? I know we speak funny, and most people here are of a strange religion... Oh, I also know we tried to defect from the US once or twice.  But, last I checked, we're in there. :p


Title: Re: Bi-weekly IRC meetings
Post by: zenbitz on June 05, 2009, 05:17:22 PM
Eleaazar is also US, central time (Chicago area I think).


Title: Re: Bi-weekly IRC meetings
Post by: maximinus on June 09, 2009, 10:52:51 AM
How's it looking, barra?


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 09, 2009, 10:58:47 AM
I've covered the doodle link in the news update yesterday. Here's the plan:
Quote
After the last week’s annoucement that we’re looking to set up a developer meeting at our IRC channel, zenbitz proposed to create a doodle for it. If you have never heard about doddle: it’s a pretty nice way to arrange meetings online. If you’re a PARPG developer who hasn’t filled out the doodle yet, please do so until Saturday evening. We would like to hold the first bi-weekly meeting next week if nothing goes wrong and therefore would like to announce the date of the meeting in the news update next at Monday. In case we end up with Monday or Tuesday, the meeting will not take place at the 15th or 16th but one week later, at the 22th or 23th of June as we would like to annouce the meeting at least two full days before it actually takes place.


Title: Re: Bi-weekly IRC meetings
Post by: maximinus on June 09, 2009, 02:19:10 PM
OK, perhaps I should read the front page more often  ::)


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 14, 2009, 12:44:36 PM
That's the current status:
http://doodle.com/d2bgx5evyxkw4aw6

We got a bunch of possible dates that five developers could attend. How do we agree upon the final date? I personally think that we should look for a date that at least one developer of each department could attend. Does that look fair to you?

As no writer has signed up yet, we would be looking for at least one programmer, graphics artist, musician, game designer and project manager. It's a bit unfair in this sense that we only got one game designer and project manager on the team and that just one graphics artist signed up in the poll so with following this approach we would prefer a date that would rather exclude a musician and a programmer.

The only date that would match these criteria would be Wednesday: 9PM - 11PM GMT. How do you feel about the other dates? I think it would be useful if I would be around to moderate the meeting as that's what I've done for FIFE in the past. But if somebody likes to take over this task, I would be perfectly fine with a meeting I can't attend.

Furthermore: we could consider having two kind of meetings. The first one would be meeting that at least one developer per development department could attend in theory to coordinate the efforts of all departments. The second type would be a department-specific meeting, so just the programmers, graphics artists and musicians would meet. How do you feel about that proposal? It would be certainly easier to find a common date for a department-specific meeting as you would "just" need to agree upon a common date for 2-4 developers. In case you think it's not over the top, we could have weekly meetings: starting with a project meeting for all departments one week and department-specific meetings for the week after that. Discuss :-)


Title: Re: Bi-weekly IRC meetings
Post by: maximinus on June 14, 2009, 01:25:38 PM
Unfortunately there's no chance I could do 9PM 'cos that's 4AM here! But I'd love to be there.


Title: Re: Bi-weekly IRC meetings
Post by: zenbitz on June 15, 2009, 04:49:50 PM
it really seems like the only way to do this is to have 2 meetings.  Stupid timezones!

It also looks like Gaspard is the one preventing us from Mondays 5-7 GMT.   Realistically, I need to meet with maximinimus sometimes, and I would like to have barra there.    I could meet with "assets" people (graphics/audio) people separately, or get a report from barra/max.



Title: Re: Bi-weekly IRC meetings
Post by: Gaspard on June 15, 2009, 05:38:49 PM
I'm going to be extra busy with personal life for a couple of weeks now, so you can count me out for now  ;)


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 16, 2009, 01:35:37 PM
Sorry to hear that Gaspard :-/ We didn't want to exclude anyone from the meeting but with so many developers from so many different timezones it gets hard to find a common date that at least the most developers can attend.

That said: we should try to introduce department-specific meetings in the long run so that each department meets at least twice a month to coordinate the efforts. Might not be needed for all departments considering that the programmers and musicians attend the IRC channel quite often and exchange their proposals there.


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 19, 2009, 01:33:06 PM
We got a specific article about the meeting at the wiki now:
http://wiki.parpg.net/Meeting:2009/07/22

Feel free to add topics that you would like to discuss at the meeting there.


Title: Re: Bi-weekly IRC meetings
Post by: zenbitz on June 19, 2009, 08:52:38 PM
For the record, I will have to leave after 1.5 hrs... I have a work meeting at 6:30 GMT.


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 21, 2009, 10:55:03 PM
Everyone is encouraged to add to topics to the meeting agenda: http://wiki.parpg.net/Meeting:2009/07/22#List_of_topics

The general idea is to have a speaker for every topic who introduces it and acts as moderator for this specific topic. There is no speakers list but please try to let the speaker finish his short "presentation" before asking detailed questions.


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 22, 2009, 12:02:32 AM
Imons just pointed out the wrong meeting title in the wiki. It makes sense to use Meeting:2009/06/22 not and 07/22 as the meeting takes place in June :-)

http://wiki.parpg.net/Meeting:2009/06/22

Important note: please activate channel logging in your IRC client if it's supported by it. The channel logs will be down tomorrow and even for a couple of days. Details only via PM as this is sensitive information.


Title: Re: Bi-weekly IRC meetings
Post by: mvBarracuda on June 22, 2009, 03:21:13 PM
Proposed workflow for the today's meeting is online:
http://wiki.parpg.net/Meetings#Meeting_workflow

Please get in contact with me before the meeting in case you would like to change any of these points for whatever reason there may be.